Option Explicit
Sub SaveAllEmails_ProcessAllSubFolders()
Dim i As Long
Dim j As Long
Dim n As Long
Dim StrSubject As String
Dim StrName As String
Dim StrFile As String
Dim StrReceived As String
Dim StrSavePath As String
Dim StrFolder As String
Dim StrFolderPath As String
Dim StrSaveFolder As String
Dim Prompt As String
Dim Title As String
Dim iNameSpace As NameSpace
Dim myOlApp As Outlook.Application
Dim SubFolder As MAPIFolder
Dim mItem As MailItem
Dim FSO As Object
Dim ChosenFolder As Object
Dim Folders As New Collection
Dim EntryID As New Collection
Dim StoreID As New Collection
Set FSO = CreateObject("Scripting.FileSystemObject")
Set myOlApp = Outlook.Application
Set iNameSpace = myOlApp.GetNamespace("MAPI")
Set ChosenFolder = iNameSpace.PickFolder
If ChosenFolder Is Nothing Then
Goto ExitSub:
End If
Prompt = "Please enter the path to save all the emails to."
Title = "Folder Specification"
StrSavePath = BrowseForFolder
If StrSavePath = "" Then
Goto ExitSub:
End If
If Not Right(StrSavePath, 1) = "\" Then
StrSavePath = StrSavePath & "\"
End If
Call GetFolder(Folders, EntryID, StoreID, ChosenFolder)
For i = 1 To Folders.Count
StrFolder = StripIllegalChar(Folders(i))
n = InStr(3, StrFolder, "\") + 1
StrFolder = Mid(StrFolder, n, 256)
StrFolderPath = StrSavePath & StrFolder & "\"
StrSaveFolder = Left(StrFolderPath, Len(StrFolderPath) - 1) & "\"
If Not FSO.FolderExists(StrFolderPath) Then
FSO.CreateFolder (StrFolderPath)
End If
Set SubFolder = myOlApp.Session.GetFolderFromID(EntryID(i), StoreID(i))
On Error Resume Next
For j = 1 To SubFolder.Items.Count
Set mItem = SubFolder.Items(j)
StrReceived = ArrangedDate(mItem.ReceivedTime)
StrSubject = mItem.Subject
StrName = StripIllegalChar(StrSubject)
StrFile = StrSaveFolder & StrReceived & "_" & StrName & ".msg"
StrFile = Left(StrFile, 256)
mItem.SaveAs StrFile, 3
Next j
On Error Goto 0
Next i
ExitSub:
End Sub
Function StripIllegalChar(StrInput)
Dim RegX As Object
Set RegX = CreateObject("vbscript.regexp")
RegX.Pattern = "[\" & Chr(34) & "\!\@\#\$\%\^\&\*\(\)\=\+\|\[\]\{\}\`\'\;\:\<\>\?\/\,]"
RegX.IgnoreCase = True
RegX.Global = True
StripIllegalChar = RegX.Replace(StrInput, "")
ExitFunction:
Set RegX = Nothing
End Function
Function ArrangedDate(StrDateInput)
Dim StrFullDate As String
Dim StrFullTime As String
Dim StrAMPM As String
Dim StrTime As String
Dim StrYear As String
Dim StrMonthDay As String
Dim StrMonth As String
Dim StrDay As String
Dim StrDate As String
Dim StrDateTime As String
Dim RegX As Object
Set RegX = CreateObject("vbscript.regexp")
If Not Left(StrDateInput, 2) = "10" And _
Not Left(StrDateInput, 2) = "11" And _
Not Left(StrDateInput, 2) = "12" Then
StrDateInput = "0" & StrDateInput
End If
StrFullDate = Left(StrDateInput, 10)
If Right(StrFullDate, 1) = " " Then
StrFullDate = Left(StrDateInput, 9)
End If
StrFullTime = Replace(StrDateInput, StrFullDate & " ", "")
If Len(StrFullTime) = 10 Then
StrFullTime = "0" & StrFullTime
End If
StrAMPM = Right(StrFullTime, 2)
StrTime = StrAMPM & "-" & Left(StrFullTime,
StrYear = Right(StrFullDate, 4)
StrMonthDay = Replace(StrFullDate, "/" & StrYear, "")
StrMonth = Left(StrMonthDay, 2)
StrDay = Right(StrMonthDay, Len(StrMonthDay) - 3)
If Len(StrDay) = 1 Then
StrDay = "0" & StrDay
End If
StrDate = StrYear & "-" & StrMonth & "-" & StrDay
StrDateTime = StrDate & "_" & StrTime
RegX.Pattern = "[\:\/\ ]"
RegX.IgnoreCase = True
RegX.Global = True
ArrangedDate = RegX.Replace(StrDateTime, "-")
ExitFunction:
Set RegX = Nothing
End Function
Sub GetFolder(Folders As Collection, EntryID As Collection, StoreID As Collection, Fld As MAPIFolder)
Dim SubFolder As MAPIFolder
Folders.Add Fld.FolderPath
EntryID.Add Fld.EntryID
StoreID.Add Fld.StoreID
For Each SubFolder In Fld.Folders
GetFolder Folders, EntryID, StoreID, SubFolder
Next SubFolder
ExitSub:
Set SubFolder = Nothing
End Sub
Function BrowseForFolder(Optional OpenAt As String) As String
Dim ShellApp As Object
Set ShellApp = CreateObject("Shell.Application"). _
BrowseForFolder(0, "Please choose a folder", 0, OpenAt)
On Error Resume Next
BrowseForFolder = ShellApp.self.Path
On Error Goto 0
Select Case Mid(BrowseForFolder, 2, 1)
Case Is = ":"
If Left(BrowseForFolder, 1) = ":" Then
BrowseForFolder = ""
End If
Case Is = "\"
If Not Left(BrowseForFolder, 1) = "\" Then
BrowseForFolder = ""
End If
Case Else
BrowseForFolder = ""
End Select
ExitFunction:
Set ShellApp = Nothing
End Function
Save Emails From Outlook To Hard Drive
Moderator: sjj1805
- sjj1805
- Site Admin
- Posts: 1194
- Joined: Fri Oct 27, 2006 12:45 am
- motherboard: Hewlett Packard 2AF7
- system_drive: C
- 32bit or 64bit: 64 Bit
- processor: 2-90 gigahertz Intel Core i5 4460S
- ram: 8 GB
- video card: NVIDIA GeForce GT 705
- sound card: P40D100-4 NVIDIA High Definition Audio
- Hard_Drive_Capacity: 8 TB
- Location: Birmingham UK
- Contact:
- sjj1805
- Site Admin
- Posts: 1194
- Joined: Fri Oct 27, 2006 12:45 am
- motherboard: Hewlett Packard 2AF7
- system_drive: C
- 32bit or 64bit: 64 Bit
- processor: 2-90 gigahertz Intel Core i5 4460S
- ram: 8 GB
- video card: NVIDIA GeForce GT 705
- sound card: P40D100-4 NVIDIA High Definition Audio
- Hard_Drive_Capacity: 8 TB
- Location: Birmingham UK
- Contact:
Description
This macro will allow you to specify a starting folder and all emails in that folder and all sub folders will be saved to a specified folder on your hard drive. The folder hierarchy will be maintained (i.e. The files will be saved to folders that will be named and have the same structure as the Outlook folders.
- sjj1805
- Site Admin
- Posts: 1194
- Joined: Fri Oct 27, 2006 12:45 am
- motherboard: Hewlett Packard 2AF7
- system_drive: C
- 32bit or 64bit: 64 Bit
- processor: 2-90 gigahertz Intel Core i5 4460S
- ram: 8 GB
- video card: NVIDIA GeForce GT 705
- sound card: P40D100-4 NVIDIA High Definition Audio
- Hard_Drive_Capacity: 8 TB
- Location: Birmingham UK
- Contact:
How to use:
Open Outlook
Open the VBE (Alt + F11)
From the VBE top menu: Insert | Module
Paste all of the code in the module that was created
Close the VBE
From the Outlook top menu: Tools | Macro | Macros...
Select SaveAllEmails_ProcessAllSubFolders and click Run
Open the VBE (Alt + F11)
From the VBE top menu: Insert | Module
Paste all of the code in the module that was created
Close the VBE
From the Outlook top menu: Tools | Macro | Macros...
Select SaveAllEmails_ProcessAllSubFolders and click Run